Privacy Policy

 

The subsequent privacy policy applies for the use of the website https://www.lane-conference.org.

The security and privacy of your personal data are of great value to the Bayerisches Laserzentrum GmbH. Collecting and processing your personal data happens in consideration of current data-protection laws, in particular the European General Data Protection Regulation (DSGVO).

 

We collect and process your personal data in order to offer our internet portal mentioned above and our services. This declaration explains how your personal data will be collected and for which purposes it will be used. We also inform you about your options considering your personal data.

 

When visiting this website, you accept the collection, use and transfer of your data according to this privacy policy.

1. Responsible body

 

The responsible body for the collection, processing and use of your personal data according to article 4 (7) DSGVO is

 

Bayerisches Laserzentrum gemeinnützige Forschungsgesellschaft mbH (blz)

Konrad-Zuse-Straße 2-6

91052 Erlangen Germany

Phone: +49 (0)9131 / 97790-0

E-Mail: info@blz.org

 

If you wish to contradict the collection, processing or use of your personal data according to this privacy policy as a whole or according to individual measures of this privacy policy, you may send your objection to the responsible body mentioned above.

 

You have the right to save and print this privacy policy at any time.

2. General use of this website

2.1 Hosting

The hosting services we make use of for this website help us to provide the following services: Infrastructure and platform services, computing capacity, memory capacity and database services, security services as well as technical maintenance services that are applied for the operation of this website.

 

On this occasion we process / our hosting provider processes inventory data, contact data, content data, contract data, usage data, metadata and communications data of our clients, prospective customers and visitors of this website based on our legitimate interest in efficiently and securely providing our website according to article 6 (1) (1) (f) DSGVO in conjunction with article 28 DSGVO.

2.2 Access data

We collect information about you when using this website. We automatically record information about your usage behavior and your interactions with us. Further, we register data to your computer or mobile device. We collect, save and use data of every access to our online offerings (so-called server log files). The access data include:

  • Name and URL of the retrieved file
  • Date and time of the access
  • Data volume transferred
  • Report on successful access (HTTP response code)
  • Web browser and browser version
  • Operating system
  • Referrer URL ( that is the previous page you visited)
  • Sites accessed through our website
  • Internet service provider of the user
  • IP address and requesting provider

 

We use the log data without correlations or references to persons and forego the profiling for statistical evaluations for the purpose of the operation, security and optimization of our online offerings. Also, the log data are used for the anonymous record of the number of visits to our website (traffic), as well as the extent and type of usage of our website and services. The log data are further used for accounting purposes and counting the number of clicks by our cooperation partners. On the basis of this information, we can provide personalized and location based contents and analyze the data traffic in order to locate and clear faults and optimize our services.

 

Herein, we have a legitimate interest according to article 6 (1) (1) (f) DSGVO.

 

We reserve the right to check the log data afterwards at any time if specific indicia point to the suspicion of illegal usage. We store IP addresses within the log files for a limited period of time if this is relevant for security purposes or necessary for the provision or settlement of our services, e.g. when you use one of our offerings. We delete the IP address after cancellation of the order process or the receipt of payment if it is no longer relevant for security purposes. IP addresses are further stored if we have a concrete suspicion of a crime being committed in connection with the usage of our website. Additionally, we store the date and time of your last visit as part of your online account (e.g. the registration, login, clicking on links etc.).

2.3 Cookies

We are using so-called session cookies in order to optimize our website. A session cookie is a small text file, which is being sent and buffered on your hard disk by respective servers when visiting a website. This file contains a so-called session ID with which various queries from your browser can be assigned to the joint session. Thus, your computer can be recognized when you return to our website. Those cookies will be deleted after you close your browser. They ensure, for example, that you can use the shopping cart function across several pages.

 

To a limited extent we are using persistent cookies (also small text files, which are stored on your device), which remain on your device and enable us to recognize your browser again at the next visit to our website. Those cookies will be save on your hard disk and delete themselves after a predetermined time. Their lifespan varies between one month and ten years. This allows us to present our offerings more user-friendly, efficient and save and to provide you with a site and service which suits your personal interests.

 

Our justified interest in the use of cookies according to article 6 (1) (1) (f) DSGVO lies within the aim to make our website more user-friendly, efficient and save.

 

For example, the following data and information are stored in the cookies:

  • Login information
  • Language settings
  • Search terms you entered
  • Information about the number of page views as well as the use of individual functions of our internet presence

When activating the cookie, an identification number will be assigned to it; there will be no allocation of your personal data to this identification number. Any data which would allow us to assign your person to a cookie, such as your name or IP address, are not stored in the cookie. We are only gaining pseudonymised information e.g. about the visited pages of our website or the products that have been viewed etc..

 

You can change your browser settings so that you will be informed about the use of cookies in advance and can accept or deny the use of the cookies in certain cases or in general. By restricting the use of cookies the functionality of the website may be cut down.

2.4  Data for the fulfilment of our contractual obligations

We process personalized data that we need in order to fulfil our contractual obligations, such as your name, address, e-mail address, ordered products, invoice data and payment details. Collecting these data is relevant for concluding the contract. The data will be deleted after warranty and retention periods have expired. Data linked to your user account will be preserved for the period of time during which the account is operated.

The legal basis for processing personalized data is stated in article 6 (1) (1) (b) DSGVO as we need those to fulfil our contractual obligations.

2.5 E-Mail contact

When contacting us (for example via contact form or e-mail), we save your data to process the request and in case there may be follow-up questions. We store and use additional personal data only if you agree to it or without special consent if it is permitted by law.

2.6 Use of Add-ons

Google Web Fonts

This website uses so-called Web Fonts provided by Google in order to uniformly display fonts. When calling up a webpage, your browser will automatically download the necessary Web Fonts into the browser cache to correctly display texts and fonts.
For this purpose your browser has to establish a connection to Google servers. Hereby, Google obtains the information that our website has been called up via your IP address. The use of Google Web Fonts lies within our interest of a uniform and appealing presentation of our web presence. This represents a legitimate interest according to article 6 (1) (1) (f) DSGVO.
If your browser does not support Web Fonts, another standard font will be used by your computer.
Further information about Google Web Fonts can be obtained from https://developers.google.com/fonts/faq and within Google’s privacy policy: www.google.com/policies/privacy.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that enable to analyze the way you use the website. The cookie generated information about your use of the website is usually sent to and stored in a Google server in the USA. In case you activate the IP anonymization on this website your IP address will be shortened within the European member states or other Contracting States within the European Economic Agreement before the transmission to the US. Only in exceptional cases your IP address will be transferred to a Google server in the USA and shortened there. On behalf of the website provider, Google will use this information to evaluate your use of these services, report about activities on this webpage and to render further services linked to the use of this website or the internet. The IP address your browser transmits will not be combined with other data from Google. You can prevent the installation of cookies via the appropriate setting of your browser software; we would like to point out to you however that in such cases you may not be able to make full use of all the functions our website offers. For the most commonly used browsers, Google offers moreover a deactivation add-on that gives you more control over which data on the websites you access is logged by Google (including your IP address). Further information on the installation of the browser add-on can be obtained via the following link: http://tools.google.com/dlpage/gaoptout.

 

Further information about the terms of use and the privacy policy can be found in the terms of use or overview of Google Analytics. We would like to point out to you that the service of Google Analytics has been expanded by the code "gat._anonymizeIp();" in order to anonymize the record of your IP address (“IP-masking”).

reCAPTCHA

To secure your requests via internet form we are using reCAPTCHA, which is a service of Google Inc. (Google). We are using this service to retrieve whether the request has been entered by a person or illegally via automated machine processing. The request includes the distribution of the IP address and possibly other data to Google, which are necessary for the function of reCAPTCHA. For this purpose your entries will be transmitted to and further used by Google. First though, your IP address will be shortened within member states of the European Union or other Contracting States within the European Economic Agreement. Only in exceptional cases your IP address will be transferred to a Google server within the USA and shortened there. On behalf of the website provider, Google will use this information to evaluate your use of these services. The IP address your browser transmits to reCAPTCHA will not be combined with other data from Google. These data underly the divergent Google privacy policies. Further information to Google’s privacy policy can be obtained from: https://www.google.com/intl/de/policies/privacy.

2.7 Legal basis and storage period

The legal basis for processing your data in accordance with the foregoing clause is constituted by article 6 (1) (1) (f) DSGVO. When processing your data our interests lie within assuring the operation and security of our website, analyzing the visitor’s manner while using our website and simplify the use of it.

 

If not specifically declared we store personal data as long as they are relevant for fulfilling the intended purposes.

3. Your rights as subject to data processing

You have various rights concerning your personal data under the applicable law. If you would like to enforce those rights please send your request via e-mail or post with a clear identification of your person towards the address that has been mentioned in clause 1.

An overview of your rights will be given within the subsequent clauses.

3.1 Right of confirmation and access

You have the right to obtain confirmation as to whether or not any of your personal data are being processed at any time. If this is the case, you have the right to acquire free-of-charge information about and a copy of the personal data that is being stored. Furthermore, you have the right to obtain following the information:
  • processing purposes;
  • categories of personal data that are being processed;
  • recipients or categories of recipients towards whom personal data have been or will be disclosed, in particular recipients from third countries and international organizations;
  • if possible, the planned period of time during which the personal data will be stored, or, if not possible, the criteria for the determination of this period;
  • the right of rectification or erasure of your personal data or the restriction of the processing by the person responsible as well as the right to object to the processing;
  • the existence of a right to appeal directed at a supervisory authority;
  • if your personal data are not directly collected from you, you are guaranteed access to the available information about the data’s origin;
  • the existence of an automatic decision making including profiling according to article 22 (1) and (4) DSGVO and – in those cases – significant information about the involved logic as well as the scope and intended effects of such processing for you.

 

If personal data are transferred to a third country or to an international organization you have the right to be informed about the given guarantees in connection with the transfer according to article 46 DSGVO.

3.2 Right of rectification

You have the right to demand the immediate rectification of incorrect personal data. In consideration of the purposes, you have the right to demand the completion of incomplete personal data – this is also possible by an additional explanation that you provide us with.

3.3 Right of erasure (“right to be forgotten”)

You have the right to demand that your personal data are deleted immediately; we are also obligated to delete personal data if one of the following reasons applies:
  • The personal data is no longer relevant for the purposes for which they were originally obtained or processed in any way.
  • You revoke the consent on which the processing of your personal data, according to article 6 (1) (a) DSGVO or article 9 (2) (a) DSGVO, has been based and further legal basis for processing personal data is missing.
  • You appeal against the processing of your personal data according to article 21 (1) DSGVO and there are no prior legitimate reasons for the processing of your personal data; or you appeal against the processing of your personal data according to article 21 (2) DSGVO.
  • The personal data has been processed illegally.
  • The deletion of personal data is necessary to fulfill legal obligations under European Union law or under the law of member states which we are subjected to.
  • The personal data have been obtained regarding services provided by the information society according to article 8 (1) DSGVO.
If we have published personal data and are obligated to delete them according to article 17 DSGVO, we will take (technical) measures – in consideration of the available technology and implementation costs – to inform authorities who are responsible for the processing of personal data about your request of deletion of all links to your personal data or copies and replications of those personal data.

3.4 Right of restriction of data processing

You have the right to demand the restriction of the data processing if one of the following conditions is given:
  • You deny the accuracy of your personal data for a period of time which enables us to check the accuracy of the personal data,
  • the data processing is illegal and you reject the deletion of your personal data in order to demand the restriction of the usage of your personal data instead;
  • if we do no longer need the personal data for the purpose of processing, but you require the personal data for assertion, practice or defense of legal claims, or
  • if you have appealed against the data processing according to article 21 (1) DSGVO, as long as it is uncertain whether the legitimate reasons of our company outweigh yours.

3.5 Right of data portability

You have the right to receive the personal data that you have made available to us in a standardized machine-readable format; and you have the right to transfer the personal data to another authorized person without obstruction by us, as long as
  • the data processing is based on your consent according to article 6 (1) (a) DSGVO or article 9 (2) (a) DSGVO or contractually described according to article 6 (1) (b) DSGVO and
  • the processing takes place through automated systems.
In the exercise of the right of data portability, according to clause 1, you have the right to obtain the direct transfer of personal data to another authorized person by us, insofar as this is technically feasible. 

3.6 Right of objection

You have the right to object to the legal processing of personal data by us if this is justified by your specific situation and if our interests in the processing of your personal data do not outweigh this situation.

In detail:

 

You have the right to object to the processing of your personal data – which is effective on the basis of article 6 (1) (e) and (f) DSGVO – at any time if any reasons are given out of your specific situation; this also applies to profiling according to the afore mentioned regulations. We will no longer process your personal data unless we can prove compelling legitimate grounds for the data processing that outweigh your personal interests, rights and liberties or if the processing serves the assertion, practice or defense of legal claims.

 

If we process personal data in order to conduct direct advertising, you have the right to object to the processing of your personal data for the purpose of such advertisement at any time; this also applies for profiling, insofar it is linked to direct advertising.

 

You have the right to object to the processing of personal data concerning you – for scientific or historical research goals or statistical purposes according to article 89 (1) DSGVO – when legitimate reasons out of your specific situation are given unless the data processing is necessary to fulfill a public interest task.

3.7 Automatic decision making including profiling

You have the right to not be subjected to a decision, which is exclusively based automated processing – including profiling – that unfolds legal effects or that affects you substantially in any other way.

An automated processing on the basis of the collected personal data does not occur.

3.8 Right of withdrawal of a consent as required by data-protection law

You have the right to withdraw your consent to the processing of your personal data at any time.

3.9 Right of complaint to a supervisory authority

You have the right to complain to a supervisory authority, especially in the Member State of your place of residence, your workplace or the place of the suspected infringement, if you find that the processing of your personal data is against the law.

4. Data security

We make maximum efforts to secure your personal data in accordance with the current data-protection laws and our technical possibilities.

Your personal data will be encrypted by us before they are sent. This applies to your orders as well as to the customer login. We use the coding system SSL (Secure Socket Layer), but we would like to point out that the data transmission via internet (e.g. when communicating by e-mail) may have security vulnerability. The access to data by third parties cannot completely be secured.

 

To ensure the protection of your personal data we maintain technical and organizational security measures that are regularly adapted to fit the state-of-the-art.

 

We further cannot ensure that our offerings are available at certain times; disorders, interruptions or breakdowns cannot be precluded. The servers we use are carefully and regularly secured.

5. Passing on data to third parties, no transmission of data into non-European countries

Fundamentally, we use your personal data solely within our company.

If and insofar we call in third parties to execute trade contracts (e.g. logistic service providers), they will have access to your personal data to the extent in which the transmission is necessary in accordance with their services.

 

In the event of outsourcing certain parts of the data processing (“order processing”) we oblige external processors contractually to solely use your personal data in line with the requirements of the current data-protection laws and to guarantee the protection of the concerning person’s rights.

 

The data transmission to institutions or persons outside the European Union, except for the case of clause 2.4, as mentioned in this policy, does not take place and is not planned.

6. Data protection officer

If further questions or concerns about the data protection occur, please contact our data protection officer:

 

Dr.-Ing. Hans-Joachim Krauß

Phone: +49 (0)9131 / 97790-23

E-Mail: j.krauss@blz.org